For Aesthetics Clinics

Your aesthetics clinic, answered 24/7

AI reception that books appointments, handles Instagram DMs, and recovers no-shows. Live in 48 hours. Plugs into Cliniko, Pabau, Calendly, WhatsApp, and Instagram.

Conversations are handled by AI agents trained on your clinic's voice. A human reviews any flagged message.

Book a 20-minute demo → Or call 0207 252 3333
Modern aesthetics clinic reception

What we automate for aesthetics clinics

Five things every clinic asks us to handle. We turn them on in 48 hours.

📅

Booking confirmations & reminders

24h, 4h, and morning-of reminders sent automatically via SMS or WhatsApp. Owners see a 30%+ drop in no-shows in the first month.

🔁

No-show recovery

When a slot opens, our agent texts your waitlist and rebooks it before you've made coffee.

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Instagram DM → booking

Replies to enquiries in your voice, qualifies the lead, and drops the booking link. Works while you sleep.

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Consent & aftercare flows

Treatment-specific consent forms sent before the appointment. Aftercare instructions sent the day after.

⭐

Review automation

A polite review request goes out 48 hours after treatment. Google + Trustpilot.

What happens after a booking

Every appointment triggers four messages. Your AI receptionist sends them at the right time, in your voice. You don't lift a finger.

Booked"Mon 09:00 confirmed ✓"
-24h"Hi Sarah — your appointment is tomorrow at 14:00. Reply Y to confirm."
-4h"See you at 14:00. Park round the back if Hatton Garden's busy."
Day-of"On-my-way reply received ✓ — clinic ready for you."
DoneAppointment attended. Review request scheduled for +48h.

This is what your clinic looks like with an AI receptionist. Every booking, every reminder, every confirmation — automatic.

CQC-ready out of the box

Aesthetics clinics live or die by their record-keeping. Our system auto-generates clinical-note drafts from bodycam audio and pushes them into Cliniko, ready for sign-off. No more typing up sessions at 9pm.

Bodycam → Cliniko clinical notes

Audio captured during a session is transcribed and converted into a structured note draft (treatment, dose, area, notes). You sign it off in 30 seconds.

CQC-ready audit trail

Every booking, message, and clinical note timestamped and exportable. Print-ready for inspection.

GDPR-safe by design

Patient data stays inside your Cliniko or Pabau account. We process operational metadata only (booking times, contact channels). Full DPA on request.

Plugs into the tools you already use

No rip-and-replace. We sit alongside your stack and quietly handle the messaging layer.

ClinikoTwo-way sync. We read your diary; we write bookings back.
PabauSame. Two-way sync.
CalendlyReplaces Calendly entirely — or sits alongside it.
InstagramDMs answered in your brand voice. Bookings dropped as links.
WhatsApp BusinessAll reminders and recovery messages over WhatsApp.
StripeDeposits taken at booking. No-shows lose their deposit automatically.

What our clinics see in month one

32%
fewer no-shows (average across early clinic pilots)
48hr
average go-live time
£0
upfront — pay monthly, cancel anytime
North London aesthetic clinic, 8 chairs
"In the first 30 days, our AI reception handled 1,247 messages, recovered 19 no-show slots, and booked 41 appointments directly from Instagram DMs. The clinic owner reclaimed her Saturdays."
Real clinic, anonymised for privacy. Named case studies coming once early-stage NDAs lift.

Pricing built for clinics, not enterprises

Pick the tier that matches your bottleneck. Upgrade or downgrade any month. All tiers include 48-hour go-live and UK-only support.

Reception Agent

£299/month
  • Booking confirmations & reminders (SMS + WhatsApp)
  • No-show recovery via waitlist
  • Cliniko / Pabau / Calendly sync
  • 3,000 messages/month included

Best for: 1–4 chair clinics drowning in admin

Choose Reception

Reception + Marketing Agent

£599/month
  • Everything in Reception Agent
  • Instagram DM → booking handler
  • Review automation (Google + Trustpilot)
  • Aftercare flows
  • Unlimited messages

Best for: 4–10 chair clinics ready to scale

Choose Reception + Marketing

Full Clinical Stack

£999/month
  • Everything above
  • Bodycam → Cliniko clinical-note pipeline
  • CQC audit-trail export
  • Consent form library (50+ templates)
  • Dedicated onboarding (5 hrs)

Best for: 10+ chair clinics or multi-site groups

Choose Full Clinical
Book a 20-minute demo to see your booking funnel live →

Honest answers

How long does setup take?
48 hours from contract signed. We connect to your Cliniko or Pabau, train the AI on your tone of voice (we look at your existing messages), and switch the messaging channels over. No downtime.
Will patients know they're talking to an AI?
Yes. We disclose AI involvement on first contact ("Hi, I'm Maya, your clinic's AI receptionist") and any flagged or complex message routes to a human within 15 minutes during clinic hours.
What happens if the AI gets something wrong?
Every conversation is logged and reviewable. If a booking is mis-handled, we credit you the appointment value out of our monthly fee. Practical service guarantee, not legal terms.
Where does our patient data go?
It stays inside your Cliniko or Pabau. We process operational metadata (booking times, channel, contact name) only. Full Data Processing Agreement on request before signing.
Can I see the AI in action before signing up?
Yes — book a 20-minute demo and we'll show you a working clinic instance answering test bookings. No commitment.

Get your weekends back. Let your clinic run itself.

Book a 20-minute demo. We'll show you exactly how the bookings, messages, and no-show recovery work with a clinic like yours. Live in 48 hours after you say go.

Book demo → Or call 0207 252 3333
📅Book a Demo